It is a condition of membership that all Members of the Club comply with the House Rules. The House Rules have been drawn up by the Management Committee to ensure the proper and safe use of the Club facilities with a view to all Members being able to use the facilities without interfering with the enjoyment of others. All Members of the Club should familiarise themselves with the following House Rules.
1. Introduction
The Kippie Lodge Sports and Country Club, hereafter referred to as the “Club”, encompasses the Main Lodge, Sports Complex, Tennis Courts, Crèche, 9-Hole Golf Course, Grounds, Car Parks and Golf Practice Area.
It is a condition of membership that all Members of the Club comply with the House Rules, which have been drawn up by the Management Committee to ensure the proper and safe use of the Club facilities with a view to all Members being able to use the facilities without interfering with the enjoyment of others.
Copies of the Constitution are available from the Sports Complex Reception or can be downloaded from the web site www.kippielodge.co.uk. All Members of the Club should familiarise themselves with the following House Rules: –
2. Membership CARD
In order to maintain the exclusive use of the Club’s facilities, all Members are required to bring their Membership card with them on each visit to the Club. This card registers your visit to the Club and provides a means of security. For health and safety reasons it is mandatory that members scan their card to gain access to the sports complex and cards must be available upon request in the Lodge. Failure to present the card may result in being denied access to the Club.
In the interest of security do not give your card to any other person, including members of your family. Please report loss or theft of your card in order that it can be de-activated.
3. Dress
3.1 In the Crathes Bar on a Friday or Saturday evening, after 6.00pm, Gentlemen must wear a collared shirt or polo shirt. The wearing of tracksuits and training shoes is not permitted.
3.2 Subordinate to rule 3.1 above casual wear is acceptable in the Crathes Bar and Conservatory but all Members, after using sports facilities, are required to shower and change before using these areas.
3.3 Appropriate clothing and footwear, tracksuits or sportswear, should be worn while participating in all sports activities.
3.4 In order to protect the floor surfaces and to ensure good hygiene practice, only non-marking, dedicated indoor sports shoes are to be worn in the squash courts, aerobic studio’s or gym.
4. Smoking
To comply with Scottish Executive Legislation smoking (including the use of E-cigarettes) is not permitted in any of the Club’s buildings including the Greenhouse. The designated smoking area is located at the entrance to the patio.
5. Guests
All Members, including Junior and Student Members, may personally introduce guests to the Club but must accompany guests introduced by them during the period of their stay at the Club.
Members are responsible for the behaviour of their guests at all times.
Children under the age of 12: –
Junior Membership (Between the ages of 12- 16)
Children of Members aged 12 and over may apply for Junior Membership.
Junior Membership permits:
N.B.: Children between the age of 12 and 16 and Junior Members are not permitted to:
Student Membership (Between the ages of 17 and 22)
Children of Members aged 18 and over may apply for Student Membership. Student Membership permits:
7. Liability
8. Hours Of Opening
Opening hours may be subject to alteration for reason of repairs or organised special events. The management will endeavour to keep Members notified in advance of any such restriction.
9. Dogs
With the exception of assistance dogs, dogs are not permitted on the Club premises.
10. Lost Property
The Club will keep items of lost property for a two-week period. After this time they will be deemed to be abandoned and will be distributed to charitable organisations where appropriate.
11. Food and Drink
No member or guest may bring to the Club any food or drink or refreshments, alcoholic or otherwise, for consumption or disposal within the boundaries of the Club.
12. Privacy
The privacy of Members must be respected at all times. No Member shall make any statement or announcement or issue any photograph whatsoever to the Press, Television, or any news media, concerning any aspect of the Club membership or activity nor, support or be party to any guest who may wish to do so. All Members’ details are strictly confidential and will not be given out to anyone, unless they are displayed with the Members consent on Club notice boards.
13. Mobile Phones
13.1 When using the Club’s facilities mobile phones must be used with discretion, it is preferred that they be set to ‘silent’ or ‘vibrate’. Should a call be received then the member should leave the Crathes Bar, Hair and Beauty suite and/or gym to take it.
13.2 The unauthorised taking of photographs or video recordings by a member or their guest may result in immediate expulsion from the Club and the termination of membership.
14. Swimming Pool
15. Squash and Tennis Courts
16. The Gym
17. Fitness Studio
18. Golf Driving Range
1. Buckets of balls are available from the machine outside the Sports Complex. Reception will provide a Contact less card free of charge.
2. Members are required to hit balls from the tee mats in the covered bays ONLY.
3. No shoes with spikes are permitted when using the tee mats.
4. Drivers may be used in the covered bays.
5. Children under the age of 12 are prohibited from using or being on the driving range unless accompanied by an adult member, or with the consent of the Golf Professional or with a current handicap certificate or competency certificate, which must be shown each time. Junior members may use the range unaccompanied.
6. The tee mats are not to be moved in any way.
7. Members are requested to respect the safety line in each bay.
8. All Members using the driving Range must conduct themselves in a manner that affords full amenity to other golfers. In particular noise levels should be kept to a minimum.
9. No persons may enter the driving range to collect balls.
19. Golf Course
The KIPPIE LODGE HOUSE RULES shall apply – the following rules, which are subordinate to the House Rules, are specific to the Golf course and Practice Area (consisting of the Driving Range and the Practice Green/Chipping/Bunker area).
1. The Management Committee will appoint a subcommittee to manage the golf course and make recommendations pertaining to the use of the facility.
2. The subcommittee will consist of at least one representative of the Management Committee, at least one ordinary member, the professional and the green keeper. The total number of this subcommittee will not exceed six persons at any one time. The chairperson will be a member of the Management Committee (who may delegate the chair to another subcommittee member in their absence) and will report in writing to the Management Committee on issues pertaining to the Golf Course and Practice Areas.
3. For access to the Course all players must register at reception at the Sports Complex Reception prior to accessing the course. Members and their guests must park in the club car park. No parking on adjoining roads is permitted.
4. Children of Members will be allowed to play only in the company of an adult unless they have a current handicap or competency certificate.
5. Tee reservations can be made by telephone up to 7 days in advance.
6. Players will at all times take into consideration the safety of other players and members of the public on or off the course. Players will be aware of notices on the course pertaining to safe play.
7. Practice on the course is prohibited. Adequate facilities for practice are available on the Driving Range for woods and longer irons and on the Practice Putting Green and Chipping Area for short game practice.
8. Dress on the course shall be smart and appropriate for the game of golf. Golf shoes are considered mandatory for safety reasons – as a dispensation, Children/Juniors will be allowed to wear alternative suitable sports footwear.
9. Guests of Members may play on the course only twice in any calendar month. Members are responsible for their guests during the time spent at the Club.
10. Members must ensure their guests are aware of the Club’s House and Golf Course Rules and etiquette.
11. Non-Members are required to pay guests fees prior to play.
12. Visitors must have their normal place of residence out with a 25-mile radius of the club.
13. The professional will be the judge of competency. In the absence of the professional, a member of management staff will decide. Coaching up to an acceptable level of competency and beyond is available from the Professional and Members are encouraged to utilize this facility. Children below the age of 18 are encouraged to join the junior golf association in order to obtain and maintain a current handicap. This does not incur a charge.
14. Golf footwear is not allowed in the Sports Complex or the Lodge. Golf bags and trolleys are not permitted in the Sports Complex including the changing rooms or the Lodge due to lack of space.
15. Each player must play with an individual set of golf clubs.
16. No more than four persons may play in any one group of players.
17. Slow players MUST allow faster groups to play through.
18. Members failing to register with reception before playing WILL be reported to the Management Committee.
19. Players must replace all divots, repair pitch marks and rake bunkers.
20. Players must take note of Local rules on the back of the score card and as displayed at the 1st tee and abide by them.
20. Snooker Table
1. The snooker table may be booked 7 days in advance.
2. Consecutive bookings are not permitted.
3. Drinking is not permitted on, over or near the table.
4. The consumption of food is not permitted in the snooker room.
5. Coins must not be thrown on the table.
6. Children under the age of 14 may not play snooker. Children over the age of 14 and Junior Members must be accompanied in the Snooker Room by a playing adult Member.
7. Student Members may play snooker.
21. Miscellaneous
1. The Club does not extend credit facilities to Members. Failure to promptly settle all liabilities may result in an administration charge being levied.
2. As well as observing the above House Rules, Members and their guests should comply with directions given by the Club management and staff responsible for supervising facilities.
3. Any complaints about service from the Club or the actions of other members or their guests should be made immediately either on the comment sheets provided in the Lodge, Sports Complex and the Crèche or to the Duty Manager, or in writing to the Club Director or Secretary of the Management Committee.
4. No Member shall personally reprimand a Club employee.
5. The Management Committee may at any time amend, suspend or alter the House Rules at its unfettered discretion.
6. Club Members will receive a copy of the House Rules upon admittance to the Club and thereafter shall be deemed to have read and accepted the Rules. The current version of the House Rules is available on the Kippie web-site. (www.kippielodge.co.uk).
7. Hair, Beauty and complementary therapy facilities may be used by non-members of the Club at the discretion of the Club Management.
We take CSR (Corporate Social Responsibility) very seriously. We recognise the important contributions made by the wider community (employees, members, suppliers and the local community) play a vital role in the success of the club. In addition to fundraising we are proud of our commitment in supporting local schools from sponsoring events, group involvement and competitions. Since 2010 Kippie has played host to a local cardiac rehabilitation class offering exercise and information following heart surgery. Kippie also has a Waste Management and Recycling policy
THE ABERDEEN PETROLEUM CLUB CONSTITUTION
1. NAME
The Club shall be called “Aberdeen Petroleum Club” (hereinafter referred to as “the Club”). All references to the male genders shall mean equally the female genders.
4.1 The categories of Members will be as follows:
4.1.1. Ordinary Members
Candidates for Ordinary Membership shall be proposed and seconded by Ordinary or Family Members of the Club who shall sign the printed nomination form approved by the Management Committee. The proposed associate shall also sign the form.
4.1.2. Family Members
Candidates for Family Memberships shall be proposed and seconded by Ordinary or Family Members of the Club who shall sign the printed nomination form approved by the Management Committee. A Family Membership covers an individual, a spouse or partner and children under 18 all resident at the same address. A Family Membership has only one vote at any Meeting with either party eligible to be appointed to the Management Committee or and sub-committee.
4.1.3. Honorary Members
Honorary Membership may be extended to persons who have rendered distinguished services to the Club. Such Membership shall be granted only on the recommendation of the Management Committee and with the approval of not less than three-fourths of the Ordinary Members present and voting at the General Meeting. Such Honorary Membership shall continue at the discretion of the Management Committee.
4.1.4. Student Members
Children of Family Members in full time education between the ages of 18 and 22 shall be entitled to Student Membership on payment of a fee and on production of a valid student card, and in terms determined by the Management Committee from time to time at its sole and unfettered discretion.
5. CESSATION OF MEMBERSHIP
5.4. The Member should fail to pay his subscription in accordance with Rule 8 hereof.
5.5. In any event no refund of subscription shall be available to a Member upon his ceasing to be a Member for any reason, except with explicit approval of the Management Committee.
6. SUSPENSION AND EXPULSION
6.1. In the event of a breach by any Member of the Constitution or any of the Club Rules or the conduct of any Member within or out with the premises being such that, in the opinion of the Management Committee, it would bring discredit or be detrimental to the best interests of the Club, the Management Committee, at their sole and absolute discretion, shall have the power to suspend or expel such Member from Membership. Any such resolution of the Management Committee shall require a two-thirds majority of those present and entitled to vote.
6.2. On any question of suspension or expulsion the decision of the Management Committee, which will be communicated in writing to the Member in question, shall be final.
7. FEES AND SUBSCRIPTIONS
7.1. Waiting List and Joining Fees: The fee to be placed on the waiting list and the joining fee payable by Members on admission to the Club shall be such sum as may be determined from time to time by the Management Committee.
7.2. Subscriptions shall be determined annually by the Management Committee and may be increased by up to 5% per year by them. Increases greater than 5% may be determined from time to time by Members in a General Meeting for which not less than 14 days’ notice of any motion to alter the subscription has been given.
8. PAYMENT OF SUBSCRIPTION
8.1. A subscription shall be due as soon as a Member is accepted by the Management Committee and must be paid before the Member is entitled to any of the privileges of the Club. Annual subscriptions will be payable before the 31st December in the preceding year. Fees may also be paid by monthly variable direct debit.
8.2. Any Member who does not pay his subscription on or before the last business day of January each year or whose direct debit payments fall into arrears may cease to be a Member of the Club at the sole and unfettered discretion of the Management Committee.
9. CONDUCT OF MEMBERS
9.1. All meetings, gatherings and entertainment or social activities of whatever kind of nature held or carried on for the benefit of all or any section of the Members within the Club premises shall be conducted in a respectable and orderly manner and no disorderly conduct or practices shall be committed or be allowed to be committed therein and no disturbances shall be created or allowed to be created which are detrimental or tend to bring discredit to the Club or which may be deemed a nuisance, and nothing shall be done or allowed to be done therein contrary to law or good morals.
9.2. No drunkenness, bad language or other misconduct shall be permitted on the premises. Any Member offending under this Rule shall be dealt with by the Management Committee in terms of Rule 6 hereof or otherwise as they in their sole and absolute discretion shall see fit.
9.3. No Member shall use the Club Name for advertising any event or function, which is not sanctioned by the Management Committee.
10. OFFICE BEARERS
11. MANAGEMENT COMMITTEE
11.9 The Management Committee shall have power to appoint Sub-Committees from their own number, to delegate to such Committees any special responsibilities, and to define their powers and duties and shall have power to co-opt Members of the Club to act in an advisory capacity on any Sub- Committee.
12. ANNUAL GENERAL MEETINGS (AGM)
13. SPECIAL MEETINGS
A Special Meeting of the Members may be called at any time by the Management Committee and shall be called if requisitioned by not less than ten Members of the Club for the time being. Not less than 14 days written notice shall be given on any Special Meeting which shall be held, in the case of a requisition.
14. VOTING
17. HOUSE RULES
22.1 A Member may personally introduce guests but may only introduce more than eight guests on anyone day with the approval of the operational management. The Member introducing a guest will immediately upon the admission of such guests to the Club premises enter his name and the name and address of the guest in a book which shall be kept for the purpose and which shall show the date of each visit.
26. INTERPRETATION